Computerized Daily Book Version 7.3.8 Released

SSCS is pleased to announce V7.3.8 of the Computerized Daily Book (CDB) program. If you are a current SSCS customer and wish to request your copy of this program, click here and complete this web form, or visit our Product Version page for a list of other options for making your request. The order will be filled in the order it was received. It will only be shipped to customers who have a current support agreement.

• The City box now functions as a combination box for each of the Vendor, Customer, and Employee Maintenance windows. This means the drop-down list now displays all previously entered entries for faster, more accurate setup.
• The user now has the ability to poll the same POS and post to two different sites in CDB. This feature is valuable for customers who may be required by a local or state agency to report alcohol sales.
• Added ability to list Customer Name and Employee Name on Open Tag (Sales) shift report. On the Daily Work menu, click Shift Reports, select Open Tag (Sales), View/Print, select Show Customer Name / Employee ID.
• Now defaults nonstock labor items to default labor department. On the Setup menu, click CDBWin Settings, Work Orders.

Daily Book

• Added multi-site date-range-based report which generates one page for each site for each day within the date range which contains Fuel Deliveries, Fuel Sales, Fuel Meter Readings, and some Competitive Fuel Pricing information. On the Reports menu, click Daily Book, End of Day.
• Added Level/Grade totals option to Daily Book Analysis for users that want to see both level and grade totals. To enable, on the Setup menu, click CDBWin Settings, the Reports tab, and select the Total fuel by level/grade in Daily Book Analysis report check box.

Fuel Manager

• The user now has the ability to change the Open Average Cost of fuel in a prior shift. When this is done, CDB recalculates the daily average cost of fuel forward to the current date. This feature allows the user to close fuel invoices from previous days even after the current day has been closed. This will result in a more accurate calculation of average cost of fuel. To do so, on the Setup menu, click Fuel, Tank and Edit Prior Avg. Cost.
• · Added Site Average Cost report which reports what the average cost was at the end of the shift. On the Reports menu, click Fuel Manager, Site Average Cost.

Accounts Receivable

• The drop-down list in A/R Collections can now handle the display of twenty-five invoices to be paid, compared to fifteen in the previous version of CDB.
• The CTRL+F shortcut key to run the Find function common to Windows-based applications is now available in CDBWin, helping speed the location of customers within the database. On the Daily Work menu, click Sales/Receivables, in the Cust ID box, press CTRL+F, in the Find What box, type part of the customer name, in the Look In box, select Sales, in the Match box, select Any Part of Field, and click Find Next. The application takes you to the sales transaction with the matching customer.
• Added Phone # box to allow for separate phone number entry on Statement. On the Reports menu, click Accounts Receivable, OK, in the Report Type box, select Statement.

Inventory

• Tax Group ID option button added to Setup Values group box in Item Adjustment so the user is not forced to select a tax group repeatedly for individual items. Instead, a group of items can be selected from Criteria options and tax assignments at the item level may be assigned for selected items at once.
• Added Vendor Item # list box to the Line Items tab on a Paidout transaction so user may select existing items by Vendor Item # which have a Vendor ID associated with the item which matches selected Vendor ID on the Paidout tab.

EDI Conversion:

• CDBWin now supports the McLane 2005 Sunrise/GTIN-14 compliant EDI file format.
• CDBWin now supports the NACS XML/NAXML/PCATS format.
• CDBWin now calculates cost on shipper items converted from EDI files. From the EDI Conversion window, select the Apply Combo Item as Shipper check box.

Vehicle History

• CDB can now set future appointments for customers who are coming in for auto repair. The user can define a "prior to" time in minutes or hours, and the appointment will remain hidden from the Sales/Receivables' Open window until the “prior to” time is met. This feature removes appointment tags from displaying in the open invoice window when they are not relevant to the transaction. In the case that an appointment is met prior to the appointed time, CDB will delete the appointment. On the Sales tab, set a value for the Appointment Date/Time box. On the Setup menu, click CDBWin Settings, Work Orders, in the Sales group box, in the Number of minutes before appointment to display sale in invoice open box, type a value. The default value is 60 minutes.

Employee Commission

• The user can now overwrite employee hours when the Employee Productivity report is printed. In the event that the user makes no entry in the Hours Worked box at the time of printing, CDB defaults to the Hours Worked value in the Employee Maintenance window for that employee.

G/L Bridge

• CDBWin now supports multiple MIP G/L segments. See User’s Guide for details.
• CDBWin now supports Peachtree 2005.
• QuickBooks journal entry files now have user-definable maximum number of journal entry records per file. On the Setup menu, click G/L Bridge Options, the G/L tab.

Poller Interfaces

E-Poll

• A viewer is now available for E-Poll that allows the viewing of items downloaded from the ER-650 electronic cash register. On the File menu, click View.
• E-Poll now permits the tax name to be edited in the tax mapping window since the ER-650 has the capability to change the rate names at the POS. From CDBWin, on the Interface menu, click Post POS Data, Cancel, on the Setup menu, and click Sales Tax Mapping

N-PollWin

• Posts NRGT from Nucleus data to CDBWin.

P-Poll

• P-Poll now supports tax by item (as opposed to tax by department).

R-Poll

• R-Poll posting to CDB is now GTIN compliant.

V-Poll

• V-Poll now maps sales to different tax rates and liabilities. This permits collected taxes to be tracked back to different liability accounts in the CDB. If this mapping feature is not selected, then all sales for that device will post to one sales tax liability account as before.