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Expedite the Recording of Direct Store Delivery (DSD) Invoices
with Vendor Item Numbers

Tip: Leverage HHS's ability to recognize and recall Vendor Item Numbers.

One way CDBWin helps operators increase profits is by expediting the item delivery process. Time is money; accurate inventory management reduces shrink and cuts losses. CDBWin, in concert with its Hand-Held Data Processing (HDP) solution, promotes both advantages with enough flexibility to address a customer's way of doing business.

A case in point is tracking inventory by Vendor Item #, the number the vendor uses to reference items. This number is shown below in a typical inventory record:

In the great majority of cases in CDBWin, including the recording of direct store delivery (DSD) invoices, inventory records are referenced and recalled when the item's bar code number and pack size is scanned or typed manually into the system. This is a preferred method because it usually requires a minimum of manual entry (through the scanning of bar codes) and each Inventory ID and pack size is sure to be unique, unlike Vendor Item #s. Some businesses, however, at times may prefer to reference and recall inventory records using the Vendor Item #. One common example is recording deliveries from a vendor that lists items on its hardcopy invoice using the Vendor Item # and not the bar code number.

For customers that desire to do so, the SSCS Hand-Held Software (HHS) running on the Symbol MC3090 allows the recording of the delivery of items by Vendor Item # as follows:

From CDBWin, in Vendor Maintenance set up the vendors that provide the items you want to process.
From CDBWin, in Inventory Maintenance set up the items you want to process making sure to include the Vendor ID and the Item # as illustrated above. New items must have the Vendor Item # added to the item in CDBWin and may not be added in HHS.
Prepare the MC3090 to process DSDs, including fetching the site-specific reference file. This preparation is detailed in the HDP6 User's Guide in the "DSDs with the MC3090" section.
Tap File > New Delivery. The New Delivery window appears:
Input information in this window, including the Vendor ID for the vendor that you have set up in CDBWin. Type the Vendor ID to match how it has been entered in CDBWin (letters are not case sensitive here).

Tap OK.
When the Delivery window displays, use the combo box to select Vendor and type in the Vendor Item #:

Press ENT on the HHT keypad. The rest of the boxes on the screen will populate accordingly. If the Vendor Item # is not in the system, the device will disallow input, so make sure CDBWin's inventory file has been set up to include the necessary items and their Vendor Item #s.

In the Qty box, input the quantity delivered.
At this point, you can rapidly input the items you are receiving using Vendor Item # and quantity.
Tap Save when you are finished recording an item.
Tap Close when you are finished recording the invoice.